The Campus Emergency Management Plan (CEMP) reflects the uniqueness of each campus location while conforming to the essential common elements set forth in the Guidebook Policy number 4018.01 on Campus Emergencies. These plans form the collective institutional strategy to prepare the University’s two‐campus system to respond effectively and efficiently during and after a major emergency.
The CEMP provides the individual strategy, through specific information and suggestions, for students, faculty, staff and others to assist them in preparing for and surviving emergencies. Together, they provide an important means to protect the University’s single most important asset during times of serious crisis, its people.
Purpose of the Plan
The Purpose of the CEMP is to maximize human safety and survival, minimize danger, preserve and protect property and critical infrastructure, provide for responsible communications with the University Community and the public during and after an emergency, and restore normal activities.
The CEMP provides a template for the University, on the department level, to adapt quickly and redirect its immediate efforts under emergency conditions.
An Emergency is any event or condition that presents an imminent risk of death, serious injury or illness to the University Community, suspension or significant disruption of university operations, significant physical or environmental damage, or significant threat to the University’s financial wellbeing.
Rather than establishing rigid parameters for qualifying an event as an emergency, this definition is intended to emphasize the actual and potential catastrophic effect, the imminent threat, and seriousness inherent to emergencies. Other events may produce crises or harmful effects but an emergency is distinguished by the severity of the threat and its effects as well as the ongoing threat posed to the University Community.
Administrative Policy on Campus Emergencies
It is the policy of the University to prepare for and effectively respond to emergencies and other conditions that present a serious threat to the university community. This is accomplished by the following elements included in each Campus Emergency Management Plan:
- The emergency management authority of the University President as defined in guidebook policy 4018.01.
- A common Goal and Purpose
- The Department Emergency Operations Plan
- The Emergency Resource Team
- The coordinating role of the YSU Police Department
- Use of available university-wide processes to mitigate potential threats posed by individuals
- Collaboration with local, state and federal emergency partners
- Adoption of the National Incident Management System
- Effective emergency communications and notification
Campus Emergency Management Plan Overview
The primary focus of the CEMP is on the responsibilities, processes, and activities necessary for the University, as an institution, to manage an emergency and its effects. The CEMP at the Youngstown campus and the Southwoods campus are specific for each location in the scope of their emergency management responsibilities, the size of their staff, and the availability of other university support resources readily at hand in times of crisis.
The Four Phases of Emergency Management illustrate that the functions and responsibilities associated with emergency management are ongoing and extend beyond the actual response to an emergency. Successful and effective emergency management begins before an emergency occurs, prevents it if possible, and continues after an emergency. The Four Phases are:
The Preparedness Phase involves the activities undertaken to provide the University with the operational capability to effectively respond to an emergency before it occurs.
The Mitigation Phase involves activities that may either prevent an emergency from occurring or reduce the campus’ vulnerability in ways that minimize the adverse effects of an emergency
The Response Phase involves recognition that an emergency is either imminent or occurring and the immediate action taken to save lives and protect property.
The Recovery Phase involves activities taken to restore the campus to normalcy after actual emergency conditions have ended. This Phase may be short‐term with the prompt restoration of critical services, support systems, research, and classroom activity. Other conditions may require long‐term activities designed to recover costs and fully restore infrastructure systems to pre‐emergency conditions.
Department Emergency Operations Plans
The Department Emergency Operations Plan is the internal, department-level plan that prescribes the changes in the functional responsibilities and operations of a department during an emergency. Each nonacademic department is expected to develop, maintain, and periodically update a Department Emergency Operations Plan. Each academic dean shall determine those academic departments which must have such a plan. The purpose of this plan is to give clarification and guidance, with some degree of predictability, to department employees and to coordinate activities in times of crisis. This plan should minimally include:
- The succession of authority which identifies positions in charge in absence of the chair or director
- The transition from normal to emergency operation for those departments reasonably expected to remain operational during an emergency
- An emergency contact list of essential employees
- The process for protecting informational, educational or physical assets
- The protection and continuity of critical research
- The identification of individual roles and responsibilities relating to an emergency
While some academic and support departments may curtail, or suspend operations during an emergency, others may be required to continue their operations and adapt accordingly. Therefore, some Department Plans may be quite abbreviated while others are extensive and quite detailed.
Essential Nonacademic Department Emergency Operation Plans
Certain Youngstown State University departments have been specifically identified as having direct roles and responsibilities that are essential during an emergency. At an operational level, they provide for safety, health, and housing needs, protect the critical infrastructure of the campus, facilitate communication, and deliver other essential services. These departments are:
- YSU Police
- Facilities Maintenance
- Student Health Services
- Housing and Residence Life
- Marketing and Communications
- University Dining Services
- Environmental and Occupational Health and Safety
- Information Technology Services
Due to the sensitive nature of Department Emergency Operation Plans and the impact they have on safety and security, they may be considered confidential and will be distributed to parties deemed appropriate by the department head.
The YSU Police Department provides assistance to departments to ensure that their emergency plans meet the objectives of the Youngstown State University CEMP.
PREPARATION FOR AN EMERGENCY
Emergency Resource Team
The Emergency Resource Team (ERT) is a group of university officials with responsibilities involving the Preparation and Response Phases of emergency management. The ERT is a key factor in formulating, and leading the campus response to an emergency.
The following university officials comprise the Youngstown Campus ERT:
- Chief, YSU Police
- Executive Director, Facilities
- Director, Facilities
- Director, Marketing and Communications
- VP, Student Affairs
- Director, Housing and Residence
- Director, Student Health Services
- V.P. for Finance and Administration
- Director, Environmental and Occupational Health and Safety
- Information Technology Services representative
ERT Planning Activities
The ERT, in conjunction with the YSU Police Department, coordinates the emergency planning activities for the Youngstown and Southwoods Campus. Planning activities include:
Meet at least once per semester to discuss issues and facilitate planning.
Make recommendations to the Chief of YSU Police for changes to the CEMP or University Guidebook Policy.
Develop and maintain effective relationships with safety, health and emergency management partners external to the Campus.
Promote public awareness among students, faculty and staff.
National Incident Management System
The CEMP adopts the National Incident Based Management System (NIMS) for emergency management. NIMS is a comprehensive, nationwide approach to incident management that is applicable to all major emergencies. It provides a consistent nationwide template to enable all government, private-sector, and nongovernmental organizations to work together during an emergency as well as other large incidents and events. Because of the necessity to operate seamlessly with external emergency response and management partners, the Youngstown State Plan adopts the NIMS system for emergency management. University police officers and dispatchers are trained, exercised and certified by the Federal Emergency Management Agency (FEMA), in use of NIMS. The Emergency Response Team members receive awareness level NIMS training and can function comfortably in the NIMS environment.
The National Incident Management System in its entirety is rather complicated and provides considerable detail, necessarily so, in prescribing the structures, processes, and responsibilities necessary for effective emergency management.
COLLABORATION AND COOPERATION WITH EMERGENCY MANAGEMENT PARTNERS
At the onset of an emergency, first responders (police, firefighters, and emergency medical technicians) are likely to be the first “emergency managers” on the scene. Their immediate objectives are to protect life and assess the nature and scope of the threat posed by the emergency. Their initial response represents the beginning of a continuing flow of people, equipment and supplies necessary to protect persons and property from the harmful effects of the emergency. This flow, or mobilization, continues until the challenges presented by the emergency are met and remain until the emergency has ended.
Youngstown State University has access to local, state, and federal emergency resources. This access comes with the responsibility to plan, coordinate and collaborate in the spirit of cooperation with the larger emergency management community. Doing so facilitates the response, reduces confusion and conflict and ultimately saves lives.
The Mahoning County Emergency Management Agency
This agency serves as the single point of contact through which most emergency and support resources are summoned and coordinated. Effective planning requires building and maintaining relationships with the Mahoning County Emergency Management Agency.
Other Emergency Management Partners
In addition to the Emergency Management Agency, a host of other emergency management and support organizations are available to render assistance in times of emergency. These include:
- Various police agencies at the local, state and federal level
- Local area fire departments
- The Red Cross
- The Mahoning County Health Department
- Saint Elizabeth Health Center
- Other support and service agencies
MITIGATION OF POTENTIAL EMERGENCIES
The Mitigation Phase of emergency management is on‐going and may occur before, during or after an emergency occurs. The purpose of mitigation is to prevent potential emergencies from occurring, reduce the probability of their occurrence, and to lessen the harmful effects of emergencies if they do occur. All persons share in the responsibility for mitigation by reporting hazardous conditions, potentially dangerous persons and other conditions which, if left unchecked, may develop into emergencies.
Interpersonal Violence Threats
Violence can have a devastating and lasting effect on the University. Often, violent acts are preceded by threats and other indicators which, if acted upon, can prevent them from occurring. When such indicators are observed, potential violence can be prevented by referring the matter to the appropriate university office so that potential violence may be prevented. Below are some campus resources available for such referrals:
An incident or situation in which a person displays actual or potentially violent behavior should be immediately reported to the police. Doing so ensures the prompt intervention by officers trained and equipped to deal with potentially violent persons. When there is doubt regarding the actual potential for violence, it is both prudent and necessary to call the police.
The Office of Student Affairs
The Office of Student Affairs has the authority and responsibility for regulating the behavior of students and visitors as provided in the University Policy Register and serves a dual role in the mitigation of potential emergencies. The primary role is to provide due process for students alleged to have violated the Regulations for Student Behavior. Among these are students who have committed violent acts and students who have engaged in behavior that presents a risk to the University Community. The secondary role is to provide due process to non‐students who are denied access to university property and facilities and are, thus, persona non grata. Non‐students who have engaged in behavior considered disruptive or potentially threatening are referred for this purpose.
Faculty, staff and students may refer students to this office.
The Student Threat Assessment Team (STAT)
The STAT is a group of university officials who gather every two weeks to share information, discuss incidents and events, and provide expertise and the unique perspectives of their respective professions and disciplines to solve behavioral problems. Team members share common responsibilities for dealing directly with crises and behavioral problems of students.
University faculty and administrators experiencing similar behaviors by students are encouraged to discuss the matter with the Team. Though not a decision making body, the Team can present valuable options for action.
RESPONSE TO AN EMERGENCY
Reporting an Emergency
When an emergency occurs, or is imminent, the YSU Police Department must be contacted as soon as possible. This single point of contact facilitates all types of emergency response for all types of emergencies.
- Dialing 911 is the preferred method of reporting an emergency.
A person reporting an emergency can anticipate being asked for details about the incident they may or may not have as well as personal identification information such as full name, address, etc. Also, the caller may be asked to hold for a brief period while the dispatcher advises officers of the situation, dispatches them to the scene, and updates them with information as the caller provides it.
YSU Police initiates an appropriate emergency response. For incidents of sufficient magnitude or severity, YSU Police may activate the CEMP at the direction of the Chief of YSU Police or his designee.
The Youngstown Campus Emergency Response Procedure
The University notifies students, faculty, staff and the public concerning all major emergencies, as well as other conditions, that present a potential threat to the public. This notification is communicated through various media and is made as soon as sufficient reliable information becomes available.
The purpose of notification is two-fold. The first is to quickly notify persons of threatening conditions so that they may make informed decisions concerning their safety and the safety of others. The second is to communicate specific instructions, or suggestions, to assist them in responding to the threat. It is recognized that in order to avoid any unnecessary delay, initial information concerning the threat may be incomplete or, at times, erroneous. The University strives to ensure that emergency notification is made responsibly and accurately, however, notification will not be delayed on this account.
Activating the Emergency Response Procedure
Merely qualifying an event as an “emergency” does not provide sufficient cause to activate the emergency response plan. Other factors are considered before a decision of whether or not to activate the response plan is made. A serious automobile accident or a person in cardiac arrest would certainly qualify as emergencies but not require activation. Similarly, a technological emergency may require employing only a particular element of the plan, such as emergency notification.
The Chief of Police decides whether or not to activate the emergency response plan. Once initiated, the Chief of Police or his designee briefs the University President and the Vice President for Finance and Administration on the activation and the circumstances giving rise to it.
Executive Officer Response
Executive officers may be asked to report to the Tod Hall Conference Room upon learning of the response procedure activation. The University President may convene a cabinet meeting after the onset of an emergency at which time attendees are thoroughly briefed on the status of the emergency. Divisional responsibilities as they relate to the emergency as well as urgent matters requiring immediate attention are discussed.
Assembling the Emergency Resource Team
The ERT members form the core group of campus employees immediately assembled and collectively charged with assisting in providing necessary resources to the Incident Command System. Unless otherwise engaged in emergency operations, members may be requested to assist at the Emergency Operations Center.
Implementation of Department Level Plans
Department Plans are implemented at the direction of the Deans or Directors. Information from direct observation, campus advisories, mass email and other sources are used in this decision. The nature and scope of an emergency and its effects on the campus population, or portion thereof, will help in determining the departments needed for support functions during an emergency.
Emergency notifications are most likely to be disseminated through the alert monitors in campus buildings and on campus grounds. It is imperative to broadcast emergency notifications early in the crisis phase of an emergency in order to alert the public to the dangers associated with that event.
Public notification of emergencies and other conditions which present an ongoing threat to the university community is made through one or more of the following media:
- Outdoor sirens, speakers, and marquees (digital signage)
- Indoor alert systems
- Text messaging
- Mass email
- University website
- Print and broadcast Media
In order to expedite the decision‐making process and ensure timely notification, YSU Police Department initiates emergency notification. As the central repository for emergency information from federal, state, local and university sources, YSU Police Department can receive, assess and initiate notification from its 24‐hour professionally staffed communication center. YSU Police Department facilitates notification through the activation of tornado sirens, alert monitors and text messaging. Office of Marketing and Communications, in collaboration with YSU Police Department, facilitates emergency notification through mass email, the university website, text messaging and the dissemination of information to the print and broadcast media.
In the early stages of an emergency, available information is often incomplete and conflicting but delaying the dissemination of information may be harmful. Balancing promptness with accuracy requires sound judgment and decisiveness as well as access to information as it becomes available. Toward this end, YSU Police Department and Office of Marketing and Communications will promptly notify and update the public with information deemed accurate as it becomes available. Decisions regarding the content and timeliness of notifications are made solely in the interest of protecting life and safety and will not be unreasonably delayed nor influenced by other considerations.
Campus Security Act (“Clery Act”) Notification
Title 20, Chapter 28, Section 1092(F) of the United States Code requires universities and colleges to make timely notification to students and employees concerning violent crime which presents an ongoing threat to the university community. In addition to the emergency notification media identified above, additional media may be used for Campus Security Act Notification. These may include the posting of informational fliers, posting of composite sketches (wanted posters), a news media press conference, as well as other means deemed appropriate.
INCIDENT COMMAND SYSTEM
The Incident Command System (ICS) is a standard, on‐scene, and all‐hazard emergency management system adopted by Youngstown State University. It represents organizational “best practices” and has become the national standard for incident response. Under ICS, there is only one Incident Commander who is the person in charge of the incident. This person must possess sufficient experience and knowledge to manage the incident. The nature of the emergency determines the position responsible for incident command.
An emergency affecting a large geographical area or one requiring a multi‐disciplinary response may require the alternative method of Unified Command. In this case, each discipline (i.e. Fire, Police, Medical, etc.) has one person in‐charge of executing the Incident Action Plan as it relates to that person’s respective discipline.
The ICS consists of five functional components. The management of every emergency, incident or event includes these components. They are:
Incident Action Plan
Every emergency must have an oral or written Incident Action Plan (IAP). The purpose of the IAP is to provide a coherent means to identify and communicate the overall incident objectives and priorities to key supervisors. Essential elements of the IAP are:
- A statement of objectives appropriate to the overall incident
- A description of the ICS structure and persons responsible for each component
- A statement of strategies and tactics to be employed
- The identification of supporting resources needed
Incident Command Post
The Incident Command Post (ICP) is the location from which the Incident Commander manages all incident operations. The ICP may or may not be located on the campus depending upon the scope of the emergency. Only those individuals with direct authority and responsibility for managing the response to the emergency operate from the ICP.
Emergency Operations Center
The Emergency Operations Center (EOC) is the location from which the coordination of information and resources to support incident activities take place. When an emergency is confined to campus property and facilities, the Clingan-Waddell Hall (YSU Police Department) serves as the location of the EOC. Functions conducted at the EOC include:
- Resource dispatching and tracking
- Information collection, analysis and dissemination
When an emergency extends beyond the campus and involves other communities, the EOC may be located off‐campus and staffed by university as well as non‐ university persons.
In rare and extreme circumstances, an emergency may require the evacuation of the Youngstown Campus. The purpose of evacuation is to remove all persons not engaged in life‐safety duties as quickly as possible from an impending threat at the campus to protect lives. This is accomplished by directing vehicular and pedestrian traffic to pre‐designated egress routes according to their physical location on campus and proximity to the routes. Evacuation is distinguished from closure of the campus in that it requires prompt implementation with little or no advance notice.
Cooperation and Mutual Assistance
Evacuation places an extraordinary demand on limited police resources under emergency conditions and requires extraordinary sacrifice, patience and cooperation on the part of the students, faculty, staff and visitors being evacuated. Individuals may need to assist others not able to care for themselves, personal property may need to be left behind, personal vehicles may be inaccessible, individuals and groups may become separated, and persons may be required to egress by routes not of their choosing. Persons evacuating by vehicle are encouraged to provide transportation to as many others as possible. Above all, persons will be called upon to remain calm under tumultuous conditions and to cooperate with and follow directions given by police and others assisting with traffic control.
Any emergency requiring the evacuation of either Campus would invariably involve the Mahoning County Emergency Management Agency. This agency serves as the point of contact, through the EOC, for all supplemental mass transportation needs of the campus.
Youngstown Campus Evacuation Plan
Youngstown State University Police Department has developed a comprehensive plan for the evacuation of the Youngstown campus. The development of this plan was accomplished in collaboration with Parking Services, Facilities, Marketing and Communications, Housing and Residence Life, the Mahoning County Emergency Management Agency, the Western Reserve County Regional Transit Authority, the Ohio State Highway Patrol and police agencies surrounding the University. This plan identifies critical traffic control intersections with preferred direction of egress toward primary evacuation routes and utilizes police and non‐police traffic controllers as well as illuminated traffic control devices accordingly. This plan accommodates alternative evacuation routes in the event that the emergency or other conditions preclude the use of primary routes.
An emergency of the magnitude and seriousness requiring the evacuation of the Youngstown campus will likely and similarly affect surrounding communities. When the emergency is confined to the local community, evacuation to neighboring communities and routes leaving the immediate area are used. When an emergency is regional or larger scale, evacuation routes direct traffic to interstate highways for mass evacuation and relocation. A person evacuated from the Youngstown campus may have few options regarding the direction of travel.
Madison Avenue expressway located North of Stambaugh Stadium has been identified as the major traffic artery toward which evacuating traffic will be directed. From there, evacuees can be integrated into the larger regional evacuation plan if necessary. Listed below are the primary egress routes to be utilized:
- Belmont Avenue North or South Bound
- Fifth Avenue North or South Bound
- Elm Street North Bound
- Wick Avenue North or South Bound
- M-1 deck Walnut Street exit East on Adams St. to Andrews Ave. North or South Bound
The purpose of evacuating a building is to remove persons from dangerous and life‐ threatening conditions presented by a fire, an explosion, a suspected explosive device, a hazardous material release, air contamination or other similar emergency. Usually, such conditions and the need to evacuate are readily apparent and occupants are expected to leave the building immediately. Activating the building fire alarm is the most expedient and safest method to facilitate the evacuation (whether or not the emergency involves fire).
In some situations, such as bomb threats, the presence of life‐threatening conditions may be unknown or non‐existent. In these cases, the responsibility for assessing available information and the decision of whether or not to evacuate rests with the police. When time and circumstances permit, this decision will be made after consultation with other university officials present.
At the sound of a fire alarm, or other notification to evacuate, all persons are required to leave the building immediately. Unless conditions prevent it, the best evacuation route is the nearest stairway leading to the nearest exit. Elevators should not be used as they become inoperable during a loss of electrical power and can increase the risk of smoke inhalation during a fire. Firefighters routinely check stairways for persons needing assistance.
Actions will be taken to ensure persons remain at least two hundred feet from the building to be clear of any danger and to avoid impeding the movement of emergency responders and equipment. This distance may be increased by police or firefighters according to the circumstances of the emergency. Persons should not return to the building unless specific approval to do so has been given by police or firefighters.
Persons with disabilities are responsible for requesting assistance. In a classroom, the instructor should coordinate, and/or assist, disabled persons in the classroom to evacuate. If this is not possible, the instructor should help the persons move to the nearest enclosed stairway and remain there with them while another person advises emergency responders of their location.
Ending Emergency Operations
When the threat presented by the emergency has ended, emergency operations cease.
The ERT meets for a debriefing to assess the response to the emergency and decide which support operations, if any, should continue. Upon the recommendation of the ERT to end the Response Phase, the Chief of Police informs the University President of the recommendation and the cessation of Emergency Operations. The focus of the campus turns at this point to the recovery phase.
RECOVERING FROM AN EMERGENCY
The Recovery Phase is the period of time following an emergency required to restore the Campus to normal operations. This Phase commences immediately following the cessation of emergency operations and extends until all academic and support operations are restored to a functional level (normal operations).
Restoring the operations to a functional level means that departments can once again deliver the services according to their respective mandates.
Emergency Recovery Team
Upon the cessation of emergency response operations, the Vice President for Finance and Administration appoints an Emergency Recovery Team. The composition of the team is determined by the Vice President in order to facilitate the restoration of campus operations. The Emergency Recovery Team is charged with conducting a damage assessment, developing a recovery plan and implementing that plan.
Conclusion of the Recovery Phase
Upon completion of the recovery phase, the Emergency Recovery Team advises the
University President that emergency management functions have ended and that the normal operations of the campus have been restored.
Training and Public Awareness
Coordinated, systematic, and comprehensive training and education programs are essential for the development and maintenance of this plan. Training programs are provided to departments, organizations and individuals responsible for implementation of this plan using the following actions:
- YSU Police Department coordinates the emergency management preparedness training and education for personnel within the University.
- The training program consists of three dimensions: (1) programs and courses available through the Federal Emergency Management Agency (FEMA) and the State and other governmental/volunteer agencies; (2) local departmental emergency response training; and (3) community based awareness, self-help, population protection procedures, and public awareness training for the general population.
- Training available through FEMA is announced through FEMA circulars and the course information is disseminated through the YSU Police Department to the departments and agencies. Departments and agencies determine their own needs assessment of training requirements so as to ensure the appropriate courses are taken by emergency response personnel. FEMA has a wide range of courses available to the emergency management community and all effort should be made to send personnel to those courses that will maximize the total effort.
- University sponsored training is provided by individual departments as well as YSU Police. YSU Police normally helps each department in the logistics and coordination of these. Most courses are based on a needs assessment conducted by YSU Police or the individual department. Emphasis will be placed on those areas that are considered to be most critical. University programs may include all areas of emergency management; however, a thorough review of needs is necessary to ensure proper utilization of training time.
- Community based training is conducted and arranged through YSU Police. Public awareness of all threats within the University is a major concern; however, the most critical threats are normally repeated in presentations and media awareness throughout the year. Fire, tornado and flood preparedness are a major focus due to the large population that may be impacted.
All University departments tasked with emergency management response and recovery responsibilities under this plan will participate in exercises conducted under direction of the YSU Police Department. Exercises are given at least annually, and more frequent exercises may be held at the discretion of YSU Police. Non-governmental, not-for-profit and other outside agencies with responsibilities under this plan will be encouraged to attend and participate in such exercises. The majority of the exercises involve multiple agencies and organizations.
The YSU Police Department has developed an aggressive training and exercise schedule that focuses on strengthening specific opportunity areas identified under previous events and exercises. It is the intent of YSU Police Department to continuously review and test portions of this plan, through evaluation and critique of these exercises, to determine the potential strengths and weaknesses of each planning area.
Public Awareness and Education
The Board of Trustees has determined the awareness and education of the University population of emergency preparedness as a priority as identified in the Guidebook Policy 4018.01.
Campus Emergency Management Plan (CEMP)
The CEMP is the campus‐level plan for responding effectively and efficiently before, during and after a major emergency.
Campus Security Act
This federal law, codified at 20 USC 1092 (f), requires colleges and universities to disclose certain timely and annual information about campus crime and security policies including crimes which pose an ongoing threat to students and employees.
Department Emergency Operations Plans (Department Plan)
The Department Plan is the internal department‐level plan that prescribes the functional responsibilities and operations of a university department during an emergency.
An emergency is any event or condition that presents an imminent risk of death, serious injury or illness to persons, suspension or interruption of university operations, significant physical or environmental damage or significantly threatens the University’s financial well‐being.
Emergency Operations Center (EOC)
The EOC is the location from which the coordination of information and resources to support incident activities and to provide for the continuity of critical university operations takes place.
Emergency Procedures Guide
The Emergency Guide is a quick reference guide that provides basic guidelines and survival strategies for major emergencies. It is a companion document to the Campus Emergency Management Plan.
Emergency Recovery Team
The Emergency Recovery Team is a group of university officials responsible for restoring normal campus operations after an emergency. The team is assembled during an emergency and charged with conducting a damage assessment, developing a recovery plan and implementing that plan.
Emergency Resource Team (ERT)
The ERT is a group of campus officials with responsibilities involving the preparation and response phases of emergency management. The ERT is a key factor in supporting and leading the campus response to an emergency
Federal Emergency Management Agency (FEMA)
FEMA is a federal agency under the U.S. Department of Homeland Security with the mission to reduce the loss of life and property and protect the Nation from all hazards, including natural disasters, acts of terrorism, and other man‐made disasters.
First responders are police, firefighters, hazardous material teams, paramedics, and emergency medical technicians responsible for the initial response to an emergency.
Four Phases of Emergency Management
These are the on‐going emergency management functions that extend beyond the actual response to an emergency, including preparedness, mitigation, response and recovery.
Hazardous Materials Incident (HAZMAT)
HAZMAT is an incident involving the release of or public exposure to explosives, flammable and combustible substances, poisons, and radioactive materials.
Incident Action Plan (IAP)
The IAP is a written or oral plan that provides overall objectives and priorities to key supervisory personnel during an emergency.
Incident Command Post (ICP)
The ICP is the location from which the person in charge during an emergency oversees all emergency response operations.
Incident Command System (ICS)
ICS is a component of NIMS that incorporates standardized, on‐scene, and all‐hazard emergency management functions including command, operations, planning, logistics, and finance/administration. ICS represents organizational “best practices” and is the standard for incident response.
The Mitigation Phase is the second phase of emergency management that involves activities undertaken to prevent, or reduce the adverse effects of, an emergency.
National Incident Management System (NIMS)
NIMS is a comprehensive, nationwide system of incident management applicable to all jurisdictional levels of government and across functional disciplines.
Persona Non Grata (PNG)
A student or non‐student who has been found to exhibit behavior deemed detrimental to the university and is no longer permitted to frequent or be present in any, or specified, university locations.
The Preparation Phase is the first phase of emergency management that involves activities undertaken to provide the operational capability to effectively respond to an emergency.
Mahoning County Emergency Management Agency
This local emergency management agency is tasked with planning, training, and assisting local jurisdictions before, during, and after an emergency. This agency serves as the single point of contact for additional resources during an emergency.
The Recovery Phase is the fourth and final phase of emergency management that involves activities undertaken to restore normalcy after actual emergency conditions have ended.
The Response Phase is the third phase of emergency management that involves immediate action taken to save lives and protect property during an emergency.