Student Organization Policies
The University recognizes the importance of student involvement in the formulation of rules, regulations, and policies directly affecting student life. Please use the following guide for student organization policies and regulations.
Off Campus Party Detail Sheet
Events that are communicated, publicized or advertised as associated with a registered student organization (including descriptions on social media such as Facebook or Twitter) are considered to be sponsored by the organization and are subject to the following requirements. Any registered organization hosting a social event or party must provide the following information to the Office of Student Activities and to the University Police at least two (2) weeks prior to the proposed function.
How to Start a Student Organization
It’s very easy to start a new student organization on campus. Students may form a registered student organization for just about any purpose. Once you have officially completed the necessary paperwork with the Student Activities Office, there are many privileges and services available to your registered student organization.
New Officer Information (Printable Version)*
An introduction to information required by the Student Activities Office, Campus contact information and tips for running effective meetings, fundraising, planning events, communication and recruitment new members.
A listing of Advisor responsibilities and roles.
Success as an Organization President
Valuable tips to make your presidency a productive one! How to pinpoint the best meeting time for your group; How to run a great meeting; How to prepare an agenda; Ways to keep your meetings from becoming boring; How to keep current members and, finally, recruitment campaigns to increase your organization’s membership!
How to Prepare your Organization’s Constitution and By-laws
As a student organization, one of your main responsibilities will be to set up a constitution and by-laws that works for your organization. A constitution and by-laws should provide order, purpose, rules and continuity for your group.
The Roll Call (Printable Form)*
The Roll Call serves as an accurate record of attendance at meetings by committee members. The roll should be taken at each meeting. Members names should be arranged in alphabetical order.
Student Travel Policy 3356-8-07
Additional information on Travel Guidelines and Forms are available on the Procurement Forms Website under Travel.
A designated trip leader must complete a Student Authorization to Travel Form and obtain appropriate levels of approval
a minimum of five (5) business days before domestic travel. International travel requires approval a minimum of thirty (30) days prior to travel.
Forms that will need submitted include:
- Student Travel Checklist
- Student Authorization to Travel Form
- Student Emergency Medical Treatment Form (One for each student traveler)
- Student Waiver and Assumption of Risk (One for each student traveler)
The Student Government Association can appropriate funds to registered student organizations for travel. Apply for funding.
Guidelines and Responsibilities of YSU Registered Student Organizations for Use of Kilcawley Center Facilities
General Guidelines for Reserving Rooms for Meetings and Events, Planning, Security and Police Fee Guidelines and General Guidelines for Room Usage.
Guidelines for Planning Fun, Safe and Effective Parties
The Student Activities Office has prepared the following guidelines to assist in your preparations. Planning any party is no small undertaking. Part of your considerations should be given to crowd control, your neighbor’s rights, state/local laws and university regulations.
News Release Request Form
News Release Request Form for Student Organizations:
Return to Ron Cole, Public Information Officer
University Marketing & Communications Tod Hall, Room 133. Phone: 330-941-3285.
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