All travelers and approvers are required to know and understand the University Travel Guidelines (see YSU Travel Information below). Any travel not in compliance with University guidelines may not be reimbursed. All travel must be processed through Concur.
In order to be reimbursed for travel expenses you must:
- Ask permission to travel. Complete and have the Request approved in Concur.
- Book your travel through Traveline (required for domestic travel, optional for International travel) either through the Concur booking tool or agent direct at x2391.
- Complete and submit your Expense Report through Concur within 30 days of the end of your travel.
Any travel questions can be sent to firstname.lastname@example.org
For questions regarding reservations: email Traveline or call x2391
After hours Traveline Emergency Service: 1-888-740-8747 Access Code: 1UW8
Contact Concur Support for questions about your Request and Expense Reports by clicking on the Support button at the top right of the Concur Screen.
To access Concur Training videos and guides, click on the Help drop-down menu at the top right of the Concur Screen.
Concur Training: See Training Opportunities link on the Procurement Training web page
|Issue 1** Setting Up Profile and Expense Delegates||Issue 2* Travel Cards, Cash Advances|
|Issue 3* Request, Booking, Expense Reports||Issue 4* Correct Itinerary|
|Issue 5* Adding Request to an Expense Report||Issue 6* Per Diem Meals|
|Issue 7* Payment Type Options and When to File a Report||Issue 8* Insurance Purposes Only (IPO) Requests|
|Issue 9* Travel Card|
|Quick Guides||YSU Tailored Guides|
|Concur Quick Reference Guide**||YSU Travelers Guide*|
|Concur Quick Start Guide for Request**||YSU Approvers Guide*|
|Concur Quick Start Guide for Travel and Expense**||Guide for Entering Mileage Reports in Concur*|
|Running Reports in Concur*|
The following travel forms can be found on the Procurement Forms webpage under Travel:
Application: PCard and Travel Card
Car Rental vs Mileage Reimbursement Calculator
Cash Advance Deposit Form
Concur Authorization Form - Faculty/Staff
Concur Authorization Form - Student
Student Authorization to Travel Form
Student Emergency Medical Treatment Form
Student Travel Checklist
Student Waiver and Assumption of Risk Form
Travel Guidelines Exception Form